Executive Administrative Assistant

The Executive Administrative Assistant provides administrative support to an Executive Leader. The Executive Administrative Assistant is responsible for the day to day business of the office and is expected to carry out multiple administrative duties and provides exemplary communication between the executive's office, management and external resources. The Executive Assistant provides the highest-level of administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

• Provides administrative support to the Senior Management/Executive Leadership.
• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
• Performs work under minimal supervision.
• Handles complex issues and problems, and refers only the most complex issues to higher-level staff.
• Manages and maintains schedules, appointments and prioritize all incoming and outgoing correspondence.
• Prepares invoices, reports, memos, letters, financial statements, and other documents.
• Prepares agendas and make arrangements for committee, board, and other meetings.
• Operates and sets up all office equipment used for various meetings with Executives and leaders outside of the Firm.
• Coordinates and delegates project-based work.
• Coordinates and arranges travel for Executives, Brokers and Management
• Organizes and coordinates client entertainment functions/events.
• Prepares and processes incoming and outgoing mail; prepares responses to correspondence containing advanced.
• Sets up, organizes, and maintains paper and electronic filing systems for records, correspondence, and ensure adequate and appropriate supplies are available.

• Project administration in areas ranging from maintenance to construction and design
• Skilled at Cross-departmental communication, observing confidentiality and compliance guidelines, as outlined by the SEC and FINRA.
• Provide excellent customer service to all Stifel employees
• Heavy invoice preparation and vendor administration.

• Understands and maintains confidentiality and adheres to ethical principles regarding data and information obtained as part of their professional duties.
• Excellent communication skills to effectively communicate with all levels of management and associate.
• Ability to organize, prioritize and manage multiple tasks, responsibilities and deadlines.
• Strong knowledge of administrative and clerical procedures and systems, managing files and records, and other standard office procedures and terminology.
• Knowledge of principles and processes for providing service.

• Minimum Required: Associate's degree or combination of education & experience
• Minimum Required: 6-8 years' administrative experience

• Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook

Salary: USD $71,000.00/Yr. - USD $107,000.00/Yr.

Actual salaries may vary, and may be based on several factors, including but not limited to each candidate’s qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel’s overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition & certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel’s current offerings, please visit https://www.stifel.com/careers/benefits. Applications are accepted until the position is filled.

Stifel is more than 130 years old and still thinking like a start-up.  We are a global wealth management and investment banking firm serious about innovation and fresh ideas.  Built on a simple premise of safeguarding our clients’ money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

 

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations.  Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.  Let’s talk about how you can find your place here at Stifel, where success meets success.

 

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

 

Stifel is an Equal Opportunity Employer.